Have You Fully Anticipated The Smaller Needs Of Your Event Guests?
When planning an event, it's easy to lose focus on many of the smaller details. However, those small details can make or break an event for someone. It's important you anticipate the needs of your guests, no matter what type of event you're preparing. Here are a few things that can go overlooked if you're not careful.
Have You Provided Options for Everybody?
The people coming to your event may represent any of a number of demographics. It's important to keep that in mind during the planning stages. For example, if your event is open to families, have you included anything to accommodate children? Do you anticipate many people representing a post-retirement crowd? They may need special considerations for bathroom access.
Consider whom you invited and the traditional crowd that will come to an event such as yours. This will help you drill down to smaller details you should place some attention on.
Can Everybody Eat the Food or Drink the Beverages?
If your event will have food of any sort, you have to consider if it can satisfy more than just the core crowd. For example, don't alienate your vegan guests by serving only cold cut sandwiches or pulled pork. Even if your event is an annual beef roast extravaganza, you'll still likely have a few folks that don't eat beef.
You may not know who has allergies to something or who has an objection to a particular food. It's possible you won't have the resources to please everybody, but stay cognizant of the fact you may need at least some variety in the food.
This also applies to drinks. Even if you're planning an event full of wild alcohol-fueled fun, make sure there's something for the non-drinkers too. Also, make sure your licensing for such alcohol-fueled fun is in order as well. If nothing else, you can't really go wrong with water as an option.
Will People Need Money for Anything?
Will you have vendors selling anything at your event? Is there a fee at the door? Can people make cash donations? If cash will play any role in your event, then you should definitely consider an ATM rental.
People will often misjudge how much cash they will need at an event. One of the first things they will do is look for an ATM machine. You should provide them with one as a convenience. Not only will it solve a very frustrating problem, but it will also make people more inclined to spend or donate.
Take care of your guests. If you anticipate their needs, they will enjoy your event that much more. You may not hit the mark for every single attendee, but you should aim to anticipate the needs of as many people as you comfortably can.